Albany Code Enforcement Department Albany, Georgia Administrative Assistant 05/2007 to Present• Supervise and evaluate the work of assigned staff.• Review applications, interview, and hire new employees• Manage and maintain schedules and calendars; arrange visits, conferences, and travel itineraries; monitor reimbursements for travel. • Input computerized payroll data; prepares forms for new employees• Order and maintain office supplies. • Prepare and monitor annual budget of the Administrative Division;• Assist the Director in managing timetable; coordinates, compile, and organize department annual planning calendar and quarterly program. • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. • Answer phone calls and direct calls to appropriate parties or take messages. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. • Attend meetings to record minutes. • Greet visitors and determine whether they should be given access to specific individuals. • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. See more occupations related to this task. • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.